Privacy Policy

Updated on: 01/30/2026.

Maatdesk and its subsidiaries know the importance of protecting your personal information, and we take this task very seriously. This Privacy Policy comprises how we store, use, and protect your personal information across our multiple platforms. Besides the information provided on this page, you are always welcomed to ask any questions you may have related to data privacy and protection, and invite you to email us anytime at info@maatdesk.com.

Data privacy laws, rules, and regulations are always evolving. Therefore, we reserve the right to update this Policy from time to time, which you will know by the last updated date posted above. Likewise, if there are any material changes, we will notify you via email or by posting a notice in our software. Nevertheless, if you use any of our sites and/or services, it will constitute an acceptance of any revisions made.

How we collect and use personal and non-personal information

Maatdesk collects information required to grant you access to our websites and services. Information about others linked to the use of our services is also collected. For instance, we may collect contact information you willingly provide such as names, addresses, geographical data, and phone numbers, whether through our Websites or Services. We also collect your interactions with us via telephone, email, and in-person as deemed necessary. This allows us to better understand how you access and use our Services and helps us improve our communication with you.

Besides the information you provide, non-personal and technical information about you and your devices is collected while you interact with our Websites or Services, whether that includes your IP address, browser type, internet provider, and viewed pages. This allows us to personalize your experience on our Websites as well as improve our Services.

Maatdesk does not sell, trade, or share your personal information with third-party applications or external entities for marketing purposes.

Third-Party Account Credentials

When you connect third-party services such as Gmail™ or Outlook through secure OAuth authorization, Maatdesk accesses limited data strictly necessary to perform user-requested actions (for example, viewing or linking emails, or syncing calendar events). We never store passwords or raw credentials.

Any information collected from third-party accounts will be handled strictly in accordance with the internal security terms in this privacy policy and will not be shared with outside applications.

Use of Google User Data

Maatdesk integrates with Google APIs to enhance productivity for our users. Specifically, we use Gmail™ and Google Calendar integrations under strict user consent and following Google’s API Services User Data Policy.

Gmail™ Data

When a user connects their Gmail™ account, Maatdesk uses the gmail.modify scope only to allow users to apply existing Gmail™ labels to emails they choose to link to a Matter within our platform.

We do not read, store, share, or send any emails, nor do we create or delete labels. All actions are performed explicitly by the user through the Maatdesk Gmail™ Add-on.

Google Calendar Data

When users connect their Google Calendar, Maatdesk uses the calendar.readonly and calendar.events scopes to enable them to view, create, update, and delete calendar events on their own behalf within the Schedule module.

All operations occur only when initiated by the user. We do not access calendar data in the background or share it with third-party applications.

All Google user data accessed via OAuth is:

• Used only to provide the requested functionality
• Processed temporarily in memory (not permanently stored)
• Never shared with any external entity or third-party application.
• Handled in full compliance with Google’s user data and privacy policies.

Users may revoke Maatdesk’s access to their Google data at any time from their Google Account permissions page.

Internal Service Providers

Maatdesk may utilize service providers to perform essential internal business functions such as data hosting and payment processing. These providers are strictly prohibited from using, sharing, or selling your information for any purpose other than providing the specific contracted service to Maatdesk. They must adhere to rigorous confidentiality and security obligations consistent with this policy.

Cookies

Cookies are small text files stored on the computer to keep track of any activity within the site. We use cookies to enhance user experience. Cookies help us track the total number of site visitors and page views. This information assists in improving and personalizing your user experience and is not shared with third-party advertising networks.

Customer’s business data

Information linked to our customer’s business is confidential and exclusively belongs to our customers. Therefore, this information is not shared, sold, or distributed. Access is limited strictly to what is required to provide the services in accordance with our Terms of Service.

Any financial information we collect, whether that includes credit or billing information, is used exclusively to verify eligibility for our Services and to bill those Services. This data is not shared with third-party apps for any other purpose.

Anonymous usage data

We collect information about constituencies that interact with our Services anonymously to understand how our customers use our site. We may anonymize any information that can be used to identify you personally by using advanced techniques. We aggregate information in a way that personal or sensitive information is not disclosed, and your usage data is never sold to third parties.

Data Retention

Maatdesk collects information only for as long as is necessary for legitimate business purposes or as required by law. Data obtained via Google APIs (such as Gmail or Calendar) is never stored on our servers beyond the duration required to complete the user’s requested action.

Information access

You can contact us if you have any questions regarding your personally identifiable information, or if there are any information updates you wish to make.

Legal disclaimer

Aside from the information mentioned above, we reserve the right to disclose your personal information as required by law when needed to protect our rights or to comply with a judicial proceeding, court order, or legal process.

We do not disclose, share, or sell any Gmail™ or Google Calendar data to third parties under any circumstances.

Communication

Updates and Research

From time to time, we may send out information about our Services or newsletters to existing customers. Likewise, we may contact you to inquire how you use our Services and how we might improve them. We do not share your contact information with third-party apps for their own promotional use. If you’d prefer not to hear from us, you can choose to opt out.

Services-related Announcements for Users

We may send our customers announcements for new or improved Services. For instance, when we add software enhancements, we may send you an email notification.

Public Forums and Testimonials

Any personal information you choose to submit in a public forum may be read or collected by others. We are not responsible for the personal information you choose to submit there. We may post testimonials with user consent.

Purchase of Services

If you purchase services from Maatdesk, you must provide contact and payment information. Maatdesk will use payment information for billing and to facilitate payment. Maatdesk may use your payment information to assess credit scores and prevent fraud.

Choice and Opt-Out

If you no longer wish to receive our newsletter or internal communications, you may opt out by following the instructions included in each communication or by emailing us at info@maatdesk.com.

Security

The privacy and security of your information are important to us. We utilize robust security measures to protect customer data from unauthorized access. Sensitive data is encrypted and website connections are protected using strong Transport Layer Security (TLS).

Our Websites are hosted in a secure server environment that uses multi-layer perimeter security including firewalls to prevent access from outside intruders.

For OAuth integrations, all communications with Google APIs are encrypted using HTTPS and handled via official Google SDKs, ensuring secure and authorized access.

External links

Our Websites may contain links to third-party websites. These websites maintain their own privacy policies. We assume no responsibility for their actions and encourage you to read their policies independently.

Policy Towards Children

Maatdesk does not collect information from anyone under 18. If we discover that information from a user under 18 has been collected, we will ensure it is deleted.

Maatdesk's User Rights

Business transitions

In the event of a merger, acquisition, or sale of assets, your information may be among the transferred assets, subject to the same privacy protections outlined here.

European union general data protection regulation

We exclusively market to United States-based organizations. If you are an EU resident and would like to request data removal, please email info@maatdesk.com.

Contact us

If you have any questions regarding this Policy, please contact us at info@maatdesk.com or call us at (786) 461-1073.